As an Environmental Body (EB) enrolled with us it is a statutory requirement that you submit a Statutory Annual Return (Form 4) by 28 April 2018. The Annual Return covers the period of 1 April 2017 to 31 March 2018. Whilst 28 April 2018 is the deadline, you do not need to wait until then to complete your Annual Return if your Landfill Communities Fund (LCF) activity for the year 2017/2018 has been completed. Additionally, it is important to note that 28 April 2018 falls on a Saturday and the ENTRUST office will not be open to assist you with your Annual Return on the deadline day.
To complete your Statutory Annual Return (Form 4), or to help you prepare for completing it, here is an overview of the information you will need to correctly complete the form.
In the first instance you will need to review each of your approved projects, looking at the project start and end dates, and ensure that any project expenditure falls between those dates. If it does not, you will need to contact the Registrations Team to arrange an extension to your project end date. If you fail to apply for an extension, then any project expenditure outside of the start and end date will be a breach and that expenditure will be non-compliant. You can read more information on our project registration page.
Once you have reviewed your projects and been granted any necessary extension requests, you will need the following information to complete your Annual Return:
- Any changes to your EB's Governing Members (for example, Trustees and Directors) during the period;
- Any changes to your EB's Governing Documents for the period;
- The value of LCF monies held and received during the period; and
- The value and details of LCF expenditure during the period, including a cost breakdown for each project.
Please note that all enrolled EBs are required to complete a Form 4 even if they have not spent or received any LCF money during the reporting period or if the EB plans to revoke from the LCF. It is a statutory requirement, as part of your enrolment with ENTRUST to ensure that the records of EB Governing Members and Governing Documents are kept up to date.
The Statutory Annual Return (Form 4) can be quickly and easily completed through ENTRUST Online (EOL), our online database which will pre-populate many of the fields for you, with the information we already hold.
If you have already registered for EOL and have forgotten your password please go to EOL, enter your email address and click on the forgotten password link, which will email you with instructions on how to login. If you would like to register to access EOL please call us on 01926 488 300 or email [email protected]
If you would like any further information or assistance to complete your Statutory Annual Return (Form 4) please contact our Helpline on 01926 488 300.